ALR > Patient

Entity

Data Element

Definition

Format

Valid Values

Purpose and Use

Completion Requirement

Changes

Patient

Patient Chart Number

Patient identifier code that is unique within the healthcare facility.

CHAR 10
Alpha-numeric

Consistent with CIHI NACRS and DAD definition and format.

Uniquely identifies a patient within an RCC.  Necessary to determine a case.  Foundational to most measures and indicators.

Mandatory

Patient

Submitting Hospital Number

The MOHLTC healthcare facility that submits activity to OH-CCO.

CHAR 4
Numeric

Valid MOHLTC facility numbers only.  Same 3-digit number that is used for MIS submissions.  An additional leading zero is acceptable.

For current valid MOHLTC facility numbers, see Appendix A.

Allows the hospital organization submitting the data to be distinguished from the hospital site where the service was delivered.

Mandatory

Patient

Patient Surname

Patient surname. Note: This should match the patient’s current HCN.

CHAR 50

Truncate if name longer than 50 characters.  

Required for the Ontario Cancer Registry to allow linking with other data  sets (e.g. death registrations).

Patient

Patient Maiden Name

Patient maiden name.

CHAR 50

Truncate if name longer than 50 characters.

Used by the Ontario Cancer Registry to allow linking with other data sets (e.g. death registrations).

Patient

Patient First Name

Patient First Name. Note: This should match the patient's current HCN.

CHAR 40

Truncate if name longer than 40 characters .  

Required for the Ontario Cancer Registry to allow linking with other data sets (e.g. death registrations).

Patient

Patient Middle Name

Patient Second Legal Name

CHAR 40

Truncate if name longer than 40 characters.

Used by the Ontario Cancer Registry to allow linking with other data sets (e.g. death registrations).

Patient

Patient Gender

CHAR 1

Required for the Ontario Cancer Registry to allow linking with other data sets (e.g. death registrations).  Allows sex-adjusted incidence to be calculated.

Patient

Patient Birth Date

Patient birth date.

YYYYMMDD 

Valid dates only.

For analyses involving patient age and registry linking.

Patient

Patient Death Date

The date the patient died. (if known)

YYYYMMDD 

Valid dates or NULL.

For record linkage purposes, Ontario Cancer Registry.

Patient

Health Card Number

Patient's most recent health insurance number assigned by their provincial government of residence.

CHAR 12
Alpha-numeric

The following Values are only to be used when unable to provide a Health Care Number. 

0 = insured resident of reporting province, but HCN not available

1= not applicable, includes: Out of province resident with unavailable HCN, Out of Country, no health insurance coverage from province of residence.  

To identify OHIP vs. non-OHIP patients.  Also used for registry linking, Planning and Ontario Cancer Registry.

Patient

Health Card Version

Version number of the patient’s most recent provincial health card.

CHAR 2

As per MOHLTC OHIP rules.  Leave blank for non-OHIP patients.

Used for registry linking,Ontario Cancer Registry.

Patient

Province Issuing Health Card

Province that issued this health card number.

CHAR 2

Use official 2-letter abbreviation as per CIHI.  See Appendix 1.4.  

Identifies OHIP versus non-OHIP patients.  Used for registry linking,Planning and Ontario Cancer Registry.

Patient

Responsibility for Payment

Payment code that identifies the primary group responsible for payment of service(s) rendered.

CHAR 2

See Appendix 1.13.

Identifies payment responsibility.

Patient

Host Hospital Patient Chart Number

 Alternate patient identifier code that may be specific to a hospital site or location

CHAR 10

Alpha-numeric.  Consistent with CIHI NACRS and DAD definition and format .If alpha, must be upper case.

Planning and Ontario Cancer Registry. May be used to link hospital location specific encounters to the cancer patient unique chart number.