Symptom Management > Patient

Entity

Data Element

Definition

Format

Valid Values

Purpose and Use

Patient

Medical Record Number

Patient identifier code that is unique within the healthcare facility.

CHAR 10
Alpha-numeric.

Consistent with CIHI NACRS and DAD definition and format.

Uniquely identifies a patient within an RCC. Necessary to determine a case. Foundational to most measures and indicators.

Patient

Submitting Facility Number

MOHLTC facility number of the healthcare facility where this patient is registered.

CHAR 4 Numeric.

Valid MOHLTC facility numbers only.  Same 3-digit number that is used for MIS submissions. An additional leading zero is acceptable. For current valid MOHLTC facility numbers, see Appendix A.

Used to track results by facility.

Patient

CIHI Master Number

MOHLTC Master Number identifying the hospital site where this visit occurred.

CHAR 4 Numeric.

Same as CIHI's Institution Number for NACRS or DAD submissions but does not include CIHI's provincial identifier digit. For current valid MOHLTC facility numbers, see Appendix A.

Uniquely identifies the hospital reporting this patient. Data element is configured when new sites are created on ISAAC.

Patient

CCAC Nursing Agency (Legacy)

Name of the agency providing home care services to patient.

CHAR 50

Truncate if name longer than 50 characters (text field).

Used to identify nursing agency so that legacy CCAC organizations who are staging implementation by nursing agency can calculate agency specific rates.

Patient

Patient Surname

Patient Surname.

CHAR 50

Truncate if name longer than 50 characters.

Used to further identify unique patients and link to existing databases as well as determine if same patients are being treated across legacy CCAC organizations and cancer centres. Will facilitate the linkage of the legacy CCAC organizations and hospital results.

Patient

Patient First Name

Patient’s First Given Name.

CHAR 50

Truncate if name longer than 50 characters.

Used to further identify unique patients and link to existing databases.  Determine if same patients are being treated across legacy CCAC organizations and cancer centres. Will facilitate the linkage of the legacy CCAC organizations and hospital results.

Patient

Patient Sex

Patient Sex

CHAR 1

M = Male, F = Female, O = Other (transsexual, hermaphrodite).

As per CIHI NACRS definition.

Used to further identify unique patients and link to existing databases as well as determine if same patients are being treated across legacy CCAC organizations and cancer centres. Will facilitate the linkage of the legacy CCAC organizations and hospital results.

Patient

Patient Birth Date

Patient Birth Date.

YYYYMMDD

Valid dates only.

For analyses involving patient age and linking to other CCO databases.

Patient

Health Card Number

Patient's most recent health insurance number assigned by their provincial government of residence.

CHAR 10 Alpha-numeric.

The following values are only to be used when unable to provide a Health Card Number.

0=insured resident of reporting province, but HCN not available.

1=not applicable, includes out of province resident with unavailable HCN, Out of Country, no health insurance coverage from province of residence.

Used to further identify unique patients and link to existing databases as well as determine if same patients are being treated across legacy CCAC organizations and cancer centres. Will facilitate the linkage of the legacy CCAC organizations and hospital results.  In addition, legacy CCAC organizations may use this number as their unique patient identifier.

Patient

Patient Type

Type of patient; used for legacy CCAC sites only.

CHAR 6 Alpha- numeric.

Home = code 94 or 95 cancer patient

HomeOC = Other cancer patient

HomeNC = non-cancer patient

Used to differentiate the various targeted patient populations.

Patient

Disease Group

Type of cancer patient; used by RCC only.

CHAR 3 Alpha numeric.

BR = Breast

CNS = Central Nervous System

GI = Gastrointestinal

GU = Genitourinary

GYN = Gynecological

HN = Head and Neck

HEM = Hematology

LU = Lung

OC = Other Cancers

PU = Primary Unknown

SAR = Sarcoma

SK = Skin

NC = Non cancer

Used to differentiate disease site group.

Patient

Site Specific

A free text field used by a hospital to add additional information.

CHAR 50 Alpha numeric.

Truncate if name longer than 50 characters.

Allows sites to add additional information.

Patient

CPSO number

Physician identifier code used by the hospital, which is an optional entry upon registration on ISAAC.

Numeric (5 numbers)

MD-level reporting, aggregate reports